Administrative Assistant I

Purpose:

Supports entire management team for the facility from general to very detailed assignments. Utilizes guidance from management to complete purchasing to updating systems. Generates reports and maintains both physical and electronic file mechanisms.

Key Responsibilities:

• Provides support for entire management team and general support to visitors such as badges, sign-ins including maintains security access card system. Maintains filing systems both for administration and HR.
• Creates spreadsheets and PowerPoint from content/reports. Prepare detailed reports and presentations for management team.
• Order supplies, researching pricing based on inventory prescribed levels.
• Reconciles expense reports, processing of credit card receipts and directs invoices to AP process.
• Calls vendors for arranging services, secures vendor safety agreements and certificates of insurance.
• Maintains NOVAtime timekeeping system to support production reports, attendance and Key Performance reports. Reconciles benefits balances to UKG.
• Maintains reference Safety Data Sheets for production and office reference.
• Participates in continuous improvement and quality initiatives including personal and professional development to maximize individual, departmental, and organizational capacity.
• Maintains a safe and efficient work environment to continually meet customer 
  needs and protect the health and welfare of employees.
• Maintains constructive relationship with employees throughout the warehouse by sharing information and knowledge in order to enhance coworkers’ abilities to achieve results.
• Performs other projects, work and activities assigned to ensure continuous service to our internal and external customers.
   

Requirements:

• High school education or GED required.
• Managerial clerical support experience 3-5 years.
• Proven ability to achieve performance goals/expectations.

Knowledge, Skills, and Abilities:

• High level of confidentiality and business etiquette
• Ability to read and comprehend instructions and correspondence
• Good communication is required and email etiquette
• Advanced working knowledge of software programs below and source data
• Understanding of accounting principles and basic formulas
• Applied math skills required

Equipment / Software Utilized:

• Computer
• Microsoft Office including PowerPoint and Excel (making flowcharts and graphs)
• NOVAtime experience is preferred
• IFS experience preferred

Work Environment and Physical Requirements*:

• Working Conditions: Warehouse Contact Human Resources for a full description of working conditions. 

*This list does not represent all physical demands. Descriptions are representative of those that must be met by employee to successfully perform the essential functions of the job. Reasonable accommodation may be provided to enable individuals with disabilities to perform the jobs’ essential functions. Katun Corporation is an Equal Opportunity Employer. All qualified applicants will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, veteran status, or any protected status as defined by law.

This job description is a general representation of the duties and responsibilities commonly found within this job category and should not be construed as a comprehensive list of all the responsibilities, duties, and qualifications required of individuals in this role. Job descriptions are not intended as and do not create employment contracts. 

Job Type: Part - Time

Pay: $20.00 per hour

Expected Hours: 22.50 hours per week

Schedule: Monday to Friday

Education: High school or equivalent (Preferred)

Benefits:

• 401(k)
• 401(k) matching
• Paid time off
• Referral program
• Employee assistance program